A company name change entails several crucial steps. This blog provides a detailed checklist to ensure a seamless transition:

1. Certificates

Post Name change you will receive your new company certificate, ensure this is kept with all previous name change certificates and the certificate issued on incorporation

2. Notify Directors and Shareholders

Inform the Directors and Shareholders of the name registration

3. Order new company seal

4. Company Registers

Update Register of the Company including the Beneficial Ownership Internal Register and Minute Book

5. Member or debenture holder in another company

If the company is itself a member or debenture holder in another company, then the secretary of the company in which the shares or debentures are held should be notified so that the appropriate amendment may be made in the register of members of that other company.

6. Signage and Stationary

Update any signage at the registered office address, including company property, vehicles, packaging, uniforms, and stationery.

7. Update Letterheads and Digital Presence

Ensure business letters, emails, websites, and any other digital or printed materials reflect the new company name.

8. Business Name(s)

Consider if there is a business name(s) present does this need to be updated

9. Other Updates

If the company holds trademarks, patents, intellectual property -update such accordingly

Notifying Relevant Parties

There are a number of individuals and organisations that should be informed, below is not an exhaustive list so please ensure you adjust accordingly for your company;

• Internal Communications
  • Directors
  • Shareholders
  • Employees

• Business Advisory
  • Accountants
  • Auditors
  • Solicitors
  • Barristers
  • Bank
  • Financial services and software providers

• Utilities
  • Post and Delivery
  • Local County Councils
  • Electricity and Gas
  • Telecommunications
  • IT providers
  • Leasing companies
  • Insurance companies

• External Considerations
  • Clients
  • Customers
  • Tenants
  • Creditors
  • Suppliers

• Grant and Funding Bodies

• Regulatory bodies

Share Certificates

It is important to note that there is no requirement under legalisation to issue new share certificates following a name change unless it is required in the constitution or shareholders agreement. However, a member may request for one to be updated in such case a new certificate can be issued in accordance with the constitution.

By following this comprehensive checklist, you can ensure a smooth transition during your company’s name change.

If you have any questions, or if you require any assistance, please get in touch with the OmniPro Corporate Consultants Team on 053 910 0000.

The contents of this article are meant as a guide only and are not a substitute for professional advice. The author/s accept no responsibility for any action taken, or refrained from, as a result of the material contained in this document. Specific advice should be obtained before acting or refraining from acting, in connection with the matters dealt with in this article.